Increasingly, modern organizations are diversifying beyond centralized conference and board rooms and incorporating smaller, more convenient spaces spread throughout their facility. These environments, known as “huddle rooms,” offer many advantages to corporate agencies that frequently meet and collaborate.
In many cases, these huddle rooms maximize a building’s available space and increase flexibility for a large team. With huddle rooms spread throughout the building, employees no longer have to travel long distances within a facility or up and down floors to access a conference room in a building.
If you want to enhance collaboration and increase flexibility for your organization, huddle rooms could be the perfect solution. Let’s look at what huddle rooms are and how they can help your company.
The exact layout of a huddle room varies from organization to organization but in many cases these popular meeting spaces share similar characteristics, including some form of display monitor (generally LED or LCD), a central table or workspace and a phone, camera and/or microphone to facilitate calls with clients and team members.
Huddle rooms are designed to be smaller than your average conference room and many organizations spread these rooms throughout their facility. This means employees can drop in and out of the rooms without a strict time scheduling process in place. And with the right connectivity solutions integrated into the rooms, team members can conference in remote colleagues or clients easily.
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Many modern corporate buildings are designed with an open-plan concept. While these egalitarian workspaces all but eliminated the corner office and increased team collaboration, they also come with a cost: noise and distraction. With an open floor plan, it’s easy to get pulled into a conversation that’s happening across the room.
What happens when you need the privacy and quiet to make a client call or collaborate on a project with a remote employee? Huddle rooms can facilitate impromptu meetings and conference calls without interruptions.
We’ve already covered the basic components of a huddle room: a central workspace, display screen and communication facilities. But to make a huddle room work to your advantage, you need to make a few technical decisions.
While the display screen will largely come down to preference and price point, you need to make sure it’s equipped with the right inputs to facilitate conferencing. HDMI, DVI and even VGA ports are all things you should look for when considering hardware. HDMI is the most important input, as it can allow connections with laptops, smartphones and other devices.
Wireless capability is also important. If many people are sharing resources from their devices, some may not have the capability to connect via HDMI, or the system may not accommodate multiple users. Wireless connectivity solves this problem and allows for sharing from multiple devices.
If you’re considering enhancing your corporate audio visual experience with a huddle room for your organization, connect with a skilled AV integrator to discuss your specific needs. An AV integrator can help determine huddle room locations and required technology based on your collaboration goals.
At IGI, our commercial AV experts integrate huddle rooms into organizations to achieve the right design and technology solutions for their needs. We’re an industry leader with 20 year’s experience in the complete integration of AV solutions. Contact us for a consultation to learn more about how your company can realize the value of huddle rooms.