Whether you’re preparing to enhance your existing corporate boardroom or finalize the design for a new construction project, audio visual (AV) technology can facilitate more efficient collaboration and more effective presentations. While deciding on your company’s AV technology and selecting an integrator to work with are big steps toward achieving your presentation and collaboration goals, there are a few things you need to keep in mind to make sure the process runs smoothly.
Without the proper knowledge or preparation, your organization could spend unnecessary time and money on the process. Here are five common roadblocks that make commercial AV systems less effective.
First things first: know your budget. Many customers enter the consultation process without a budget in mind, which can be problematic for consultants and technical advisors. Without a firm budget, AV partners can’t adequately design the best solution that fits within your company’s constraints. Understanding your budget will help you avoid delays and problems during the process.
While the advancements in the AV world can be overwhelming to some administrators and IT managers, it’s still important to seek knowledge on the topic for your organization. For example, if your frame of reference for a presentation system is a dated overhead projector that’s been in the company conference room for 15-plus years, it would be useful to familiarize yourself with modern AV solutions. While part of the integrator’s role is to educate the client, it’s important to know what your company’s goals are for an AV system so that the integrator can make the most appropriate recommendation.
Keep in the mind the purpose of your audio visual system, such as facilitating effective display, collaboration and the flow of ideas. In new construction projects in particular, it’s easy to get caught up in the design phase. Unfortunately, that means some organizations pick furniture and carpets before they ever think about their AV system.
Waiting until the last minute to coordinate AV system installation can lead to additional troubleshooting and service issues. Prioritize the purpose of the room and coordinate with your integrator early on so they can help avoid potential problems.
It’s important for both IT and facilities staff to understand the value of AV systems as crucial assets to the company. AV equipment is increasingly reliant on a company’s network and IT staff should be open to collaboration with AV integrators so that they can effectively incorporate new technology into their networks. On the facilities side, your team needs to prepare to coordinate building systems like HVAC and lighting with AV integrators to ensure proper functionality.
Remember to look at the full scope of costs involved in the AV design and integration process. Some organizations may not consider maintenance after the initial installation and neglect to sign up for extended support programs that can ultimately save money. Talk to your integrator about expected maintenance and options for support to minimize potential downtime.
If you’re considering enhancing your commercial audio visual experience, connect with a skilled commercial AV company to discuss your specific needs. Your AV partner can help determine the required technology based on your presentation and collaboration goals.
At IGI, our commercial AV experts integrate technology into organizations to achieve the right design and solutions for their needs. We’re an industry leader with 20 years of experience in the complete integration of AV solutions. To learn more, find out how huddle rooms can increase productivity and save time for corporate organizations or contact us for a consultation to learn how your company can realize the value of enhancing AV technology.